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Electronic delivery notes

» Available only in Dotypos FULL and higher. «

Dotypos offers its own format for electronic delivery notes and remittances. This .xml format is designed primarily for suppliers who can integrate it and offer their customers easy stocking based on an electronic delivery note or stock adjustment based on a remittance. In addition to its own format, import of GECO and Markeeta delivery notes is also supported.

Remittances or e-delivery notes can also be uploaded automatically via EDI. Based on these, a stock request is displayed in the Application Warehouse, which you simply confirm. The other option is to manually upload the .xml file in the correct format via Dotypos Cloud. This is useful if you receive a delivery note/remittance by email or if you want to use the option to edit the stock according to the e-delivery note or remittance yourself.

The file structure is shown below. To upload an electronic delivery note / remittance, first select the target cash register , then click in the area and select the file to upload. The file can also be easily dragged into this area. The file will be uploaded and processed immediately.

All uploaded files will then be displayed in the area where they can also be downloaded in .xml format. Click on the columns in the header to sort the records. The upload status can be found in the Document ID column ( New / Open / Stocked up). Furthermore, the displayed records can be filtered by cash register and type (Purchase (delivery note) / Remittance). A sample electronic delivery note can be downloaded by clicking on DOWNLOAD TEMPLATE .

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After manually uploading the file, always remember to go to the Warehouse application at the cash register and confirm the stock changes there. This procedure is described in this chapter.

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Structure of the electronic delivery note

Below is the supported structure of the delivery note. Items highlighted in green are optional and do not need to appear on the delivery note by default.

<EXPEDITION_DATE>2002-10-02T15:00:00Z</EXPEDITION_DATE>

<TEXT>Kratky vzkaz o vydejce</TEXT>

<DOCUMENT_NUMBER>DL-123-234</DOCUMENT_NUMBER>

<TYPE>DELIVERY_NOTE</TYPE>

<NAME>Moje firma, s.r.o.</NAME>

<COMPANY_ID>0123456</COMPANY_ID>

<VAT_ID>CZ0123456</VAT_ID>

<COUNTRY_CODE>CZE</COUNTRY_CODE>

</ADDRESS>

</SUPPLIER>

<COMPANY_ID></COMPANY_ID>

<VAT_ID></VAT_ID>

<COUNTRY_CODE>CZE</COUNTRY_CODE>

</ADDRESS>

</SUBSCRIBER>

<ITEM>

<PRODUCT_NAME lang=”cs”>Rohlík tukový</PRODUCT_NAME>

<DESCRIPTION>Dlouhy popisek produktu</DESCRIPTION>

<UNIT>Kilogram</UNIT>

<PRICE_WITHOUT_VAT>10.00</PRICE_WITHOUT_VAT>

<PRICE_WITH_VAT>11.50</PRICE_WITH_VAT>

<VAT_RATE>15.0</VAT_RATE>

<SALE_INFO>

<REQUIRE_PRICE_UPDATE>1</REQUIRE_PRICE_UPDATE>

<PRICE_WITHOUT_VAT>13.20</PRICE_WITHOUT_VAT>

<PRICE_WITH_VAT>15.00</PRICE_WITH_VAT>

</SALE_INFO>

</BARCODES>

<URL>http://www.supplier.com/image.png</URL>

</IMGURL>

</ITEM>

</DOCUMENT>

</DEASDV>

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Sample example of a PNS delivery note specification

Delivery notes

List of DLs , sorted in descending order (newest in 1st position)

o Supplier

o Date

o Status (unconfirmed, confirmed, opened)

o Date, time of last change

o Who changed

o Number of items

DL processing (detail)

o Name

o Abbreviation

o Issue number

o EAN/Suffix

o Number Delivered

o Difference

o Reason for difference

o CKS

Photo/Logo

Supported formats for units <UNIT>

•Piece

•Milligram, Gram, Decagram, Kilogram, Pound, Ounce, Tone

•Millimeter, Centimeter, Meter, Kilometer, Inch, Mile

•SquareMeter, SquareFoot

•Milliliter, Centiliter, Deciliter, Liter, UsGallon, UkGallon, CubicFoot, Hectoliter, CubicMeter

•Second, Minute, Hour, Day

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XSD

<xs:schema attributeFormDefault="unqualified" elementFormDefault="qualified" xmlns:xs="http://www.w3.org/2001/XMLSchema">

<xs:element name="DEASDV">

<xs:complexType>

<xs:sequence>

<xs:element name="DOCUMENT">

<xs:complexType>

<xs:sequence>

<xs:element name="CREATED" type="xs:dateTime" />

<xs:element name="EXPEDITION_DATE" type="xs:dateTime" />

<xs:element name="TEXT" type="xs:string" />

<xs:element name="CURRENCY" type="xs:string" />

<xs:element name="DOCUMENT_NUMBER" type="xs:string" />

<xs:element name="SUPPLIER">

<xs:complexType>

<xs:sequence>

<xs:element name="NAME" type="xs:string" minOccurs="0"/>

<xs:element name="EMAIL" type="xs:string" minOccurs="0"/>

<xs:element name="COMPANY_ID" type="xs:unsignedInt" minOccurs="0"/>

<xs:element name="VAT_ID" type="xs:string" minOccurs="0"/>

<xs:element name="ADDRESS" minOccurs="0">

<xs:complexType>

<xs:sequence>

<xs:element name="COMPANY" type="xs:string" minOccurs="0"/>

<xs:element name="STREET" type="xs:string" minOccurs="0"/>

<xs:element name="CITY" type="xs:string" minOccurs="0"/>

<xs:element name="COUNTRY_CODE" type="xs:string" minOccurs="0"/>

<xs:element name="ZIP" type="xs:string" minOccurs="0"/>

</xs:sequence>

</xs:complexType>

</xs:element>

</xs:sequence>

<xs:attribute name="id" type="xs:string" use="required" />

</xs:complexType>

</xs:element>

<xs:element name="ITEM" minOccurs="1" maxOccurs="unbounded">

<xs:complexType>

<xs:sequence>

<xs:element name="SKU" minOccurs="0"/>

<xs:element name="PRODUCT_NAME" minOccurs="0">

<xs:complexType>

<xs:simpleContent>

<xs:extension base="xs:string">

<xs:attribute type="xs:string" name="lang"/>

</xs:extension>

</xs:simpleContent>

</xs:complexType>

</xs:element>

<xs:element name="DESCRIPTION" type="xs:string" minOccurs="0"/>

<xs:element name="AMOUNT" type="xs:decimal" />

<xs:element name="UNIT" type="xs:string" minOccurs="0"/>

<xs:element name="PRICE_WITHOUT_VAT" type="xs:decimal" />

<xs:element name="PRICE_WITH_VAT" type="xs:decimal" />

<xs:element name="VAT_RATE" type="xs:decimal" />

<xs:element name="SALE_INFO" minOccurs="0">

<xs:complexType>

<xs:sequence>

<xs:element name="REQUIRE_PRICE_UPDATE">

<xs:simpleType>

<xs:restriction base="xs:unsignedByte">

<xs:enumeration value="0" />

<xs:enumeration value="1" />

</xs:restriction>

</xs:simpleType>

</xs:element>

<xs:choice minOccurs="1" maxOccurs="1">

<xs:element name="PRICE_WITHOUT_VAT" type="xs:decimal" />

<xs:element name="PRICE_WITH_VAT" type="xs:decimal" />

</xs:choice>

</xs:sequence>

</xs:complexType>

</xs:element>

<xs:element name="BARCODES">

<xs:complexType>

<xs:sequence>

<xs:element name="BARCODE" minOccurs="0" maxOccurs="unbounded">

<xs:complexType>

<xs:attribute name="type" use="required">

<xs:simpleType>

<xs:restriction base="xs:string">

<xs:enumeration value="PLU" />

<xs:enumeration value="EAN" />

</xs:restriction>

</xs:simpleType>

</xs:attribute>

<xs:attribute name="value" type="xs:unsignedLong" use="required" />

<xs:attribute name="multiplier" type="xs:unsignedByte" use="optional" />

</xs:complexType>

</xs:element>

</xs:sequence>

</xs:complexType>

</xs:element>

<xs:element name="IMGURL" minOccurs="0">

<xs:complexType>

<xs:sequence>

<xs:element name="URL" type="xs:string" />

</xs:sequence>

</xs:complexType>

</xs:element>

</xs:sequence>

</xs:complexType>

</xs:element>

</xs:sequence>

<xs:attribute name="id" type="xs:string" use="required" />

</xs:complexType>

</xs:element>

</xs:sequence>

</xs:complexType>

</xs:element>

</xs:schema>

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This manual is for information purposes only and does not provide any warranty. The given specifications may be changed without prior notification. Illustrations and schemes are for information purposes only. The appearance and functions of both the device and software may differ based on the current version of the product and applications.

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Structure of the electronic delivery note

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