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How do I add or delete a product?

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In the item Item management » Products click on the button + Add 01.

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The product page will then open. It consists of several vertical items:

Add the required information into each item and then save it all. The new product will be transferred into the cash register in a moment. If you are going to create other products, use the button SAVE AND CREATE ANOTHER. The current product will be saved and then the page to add a new one will open.

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If you are unable to save a new product, check that it does not contain a category or VAT rate that no longer exists on the Pricing tab.

 

In the header of the already created product you will find the DUPLICATE button. This will create a copy of the currently open product, including any Ingredients or stock packs. However, the stock packaging in the duplicated product will not contain EAN or PLU. These codes must be completed.

 

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When entering the product name, it is suggested from the Dotypos catalog. So on the basis of the letters entered first, the corresponding products with EAN codes are suggested. This is useful especially for retail sales. The suggestions can also be used when creating a product directly in the cash register. This option is available only when is Dotypos Cloud interface switched to the Czech language.

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Basic

Name

Enter the product name to be displayed on cash registers.

Color

Select the frame color of the product displayed on cash registers.

Category

Select the category to which the product will belong. The process for creating categories can be found in the chapter Categories.

Product ID

Internal product ID number (internalid), generated automatically

PLU

PLU code of the product *

EAN

EAN code of the product *

External identifiers

Customer-identified product (e.g. catalog number)

Alternative name

An optional product name that (if filled in) is printed on receipts or kitchen orders instead of the standard name. To print on orders, you must edit the corresponding print task. Optionally, its use on generated documents such as invoices can be activated in the cash register settings. The alternative name will also be displayed on the customer display and written into the external ordering systems.

Short note

A note is used to add product information (e.g. allergens). This note is printed on the receipt.

Description

Detailed product description for the crew. This description is not printed on the receipt, however, it is written into external ordering systems.

Packaging

Amount of product in the sold packaging

Unit

Select the units of the product being sold. By default just 1 piece should be specified there. Only in specific cases, e.g. when using warehouse ingredients, select other units.

Account code

Special designation - abbreviation for accounting systems. The account  code designation is exported to the Receipts for Pohoda or Money S3 report.

Default course

Select the course with which the product will be marked when deposited into the order. You can learn more about managing courses in this chapter.

Tags

Mark products with tags. Separate the tags with commas. Then the products can be filtered by their tags.

Quick notes

This field lets you write possible product options (e.g. medium steak). At payment, choose the option and the text will be printed on the receipt.

Display

Disabling this option causes the product not to be displayed on cash registers.

Allow take away

Enables takeaway sales of this product and the applied VAT rate to be selected. You can find more information about this function in this chapter

* To insert, enter the code and press the Enter key. This lets you enter more codes for one product.

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Pricing

Price input type

Product price for individual product or the whole package

Price without VAT

Enter the price excluding VAT

VAT

Select the VAT amount. The displayed values are based on these settings in Dotypos.

Price with VAT

This page will be calculated automatically

Use / remove price variants

Using price levels, you can enter up to 4 additional prices for the product. You can then select a specific price from the entered price levels at the time of sale. More information here.

Minimum margin

The value of the margin (in payment currency) to be checked or calculated during the product stock in. By turning the switch By percentage the entered number will be considered as a percentage value. The specified value must be <= 99%.

Points

Enter the number of points to be added after the product purchase to the customer account.

Require price entry

Enabling this option requires the price to be always entered when selling a product.

Require amount entry

Enabling this option requires the quantity to be always entered when selling a product.

Calculate value in time

When the product is charged based on time, Dotypos will automatically calculate the price based on the time and the set units while the order is parked. This is used, for example, to sell services.

Disable group discount

When this option is active, no discount off the whole order will ever be applied to this product.

Discount [%]

Enter the amount of the discount currently granted for the product. The process for creating temporary discounts can be found in the chapter Prices.

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Some items, e.g. VAT and Price with / without VAT, are not displayed if the cash register is set up for VAT non-payers.

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Portions

List of created servings (e.g. 50% serving, 50% of the price, 70% serving, 70% of the price) Mark to activate the selected serving as available for the specified product.

 

EET settings

Sell on behalf

Allows a document (product) to be recorded by someone other than whoever regularly uses the cash register.

EET subjects to self behalf on

Here you select a pre-created entity to which the product will be registered after checkout.

 

Warehouses

STOCK UP

Stock up the product into the selected warehouse.

Deduct form stock

Disabling this option causes the product not to be stocked out in the warehouse.

Assembled item

Indicates the manufactured product.

Joint sale

By enabling this option you allow the joint sale that is used for selling products together with returnable containers. You will find more information in this chapter.

Stock overdraft

Enables, disables or displays a notice on the cash register about selling an item that is out of stock.

In the item Warehouse the actual the product quantity in stock is displayed. By entering the purchase price without VAT and clicking on the button Stock up you go directly to the stock in of the product. If you enter the buy and sell price when stocking, the margin will also be displayed here. Clicking on the selected warehouse name will take you to the overview of the warehouse movements of the given product.

 
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Customization

By adding an already created category containing other products, you can create the so-called combination group to be used when billing the main product (e.g. pizza) to also bill additional products, e.g. extra toppings or products for free. Select the category from the pop-up menu first and then click on + ADD GROUP. In the next step, edit the properties of the customization via the pencil button. More information can be found in this chapter.

 

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Allergens

On this tab you will see a list of allergens and their numerical designation. The marked allergens for the products are transferred to the menu for ordering services. The service can view the allergens on the main screen by long tapping on the product tile. You can assign allergens to multiple products in bulk using the Bulk Selection function.

 

Price tags

Packaging measurement

Relative number calculated to express the price per desired quantity in combination with Specific units. For example, if you want to display the price per kilo of a 250-gram tub of butter, enter 0.25 here and in Specific units enter Kilogram. This number will be displayed on the price tag.

Units measurement

Desired quantity (e.g. kilogram) when calculating the specific price per desired quantity (see the example in the item Packaging measurement).

 

Visibility

For this item you will see the list of all cash registers with an indication whether the given product is displayed on the specific cash register or not. This overview relates to the option for hiding selected products at cash registers.

 

Statistics

Shows the sales of a given product for the current and the previous month.

 

Stock packaging

In this section you can add the packages that will be used for stocking via Dotypos Cloud or Cash register. Stock packs are suitable for products that you use as Ingredients (you take them out of stock). Typically these are for example beer kegs of 30 or 50 litres, weighed when selling draught beer. For example, a stock product Beer keg may contain 2 stock packs: a 30 litre keg and a 50 litre keg. The Beer keg product is then used as a recipe for the standard sales product Beer 0.5 l. When stocking, you will be able to choose between a 30 and 50 litre keg.

 

External orders (These settings are valid only for order services. The basic properties are Alternative name and Description.)

Product Features

Product features or specifications that are displayed for the product in the created quote for ordering systems.

Product photo

Product image for ordering services. To insert a product image/photo, click the UPLOAD button. First select the image file, use the mouse to set the preferred square crop and save the changes.

Price for package

Price for product packaging for ordering services. Can also be used if you need to increase the price in an external order over the cash register price.

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PLU, EAN, External identifiers, Tags and Short notes (variants) can be copied to the clipboard as a text using the icon in the top right corner after dragging the mouse. Then insert it into the appropriate field of the other product with the standard keyboard shortcut CTRL+V.

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Purchase price in warehouses

The product properties page also contains an overview of the Purchase price without VAT on Warehouses tab. The overview shows the actual amount in stock for every warehouse and the set purchase price. You can edit the purchase price for each warehouse directly in this report. Use the STOCK UP button to stock up the selected product into the warehouse.

 

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How Dotypos calculates the purchase price?

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Note: Dotypos does not use FIFO to calculate the purchase price.

 

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Enter all the preferred information about the product and then save it by clicking on Save in the upper part of the page.

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You will find the new product in the product list, where by using the buttons 02 you can edit it or even to delete. Before deleting a product that is consisting of ingredients, you must first canceling ingredients or delete raw materials first. Deleted products can be restored later.

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Instead of deleting the product, it is recommended that you temporarily hide and deactivate it using the option Display. When you create a new product, adjust this hidden one and show it again.

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How do I retrieve deleted products?

Deleted products can be displayed by clicking on the corresponding button in the page heading. In the overview of deleted products, for each product there is the button Restore, which can be used to retrieve the product so you can keep using it in the cash register. Click again on the button Deleted to go back to the overview of active (non-deleted) products.

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This manual is for information purposes only and does not provide any warranty. The given specifications may be changed without prior notification. Illustrations and schemes are for information purposes only. The appearance and functions of both the device and software may differ based on the current version of the product and applications.

Created with from Dotypos. ©2024 Dotykačka ČR s.r.o.

  


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